Automatically Import Bol.com Orders into Shopify: The Complete Guide

Why Import Bol.com Orders into Shopify?

Many Dutch webshop owners sell through multiple channels: their own Shopify webshop and marketplaces like Bol.com. This brings challenges:

• Double work: Manually transferring orders takes time
• Inventory problems: You need to track inventory in multiple places
• Errors: Manual data entry leads to mistakes
• No overview: Your financial reports are scattered

An automatic connection between Bol.com and Shopify solves these problems.

How Does the Bol.com Shopify Integration Work?

Step 1: Fetch Orders

The app automatically fetches new orders from Bol.com via the official API. Only OPEN orders (not yet shipped) are retrieved.

Step 2: Match Products

The app links Bol.com products to your Shopify catalog. This can be done in several ways:

Method	How it works	Best for
EAN/Barcode	Match by EAN number	Products with unique EAN
SKU	Match by article number	Custom SKU system
Shopify Product ID	Direct linking via ID	Duplicate EANs, maximum reliability

Step 3: Create Shopify Order

The app creates a complete Shopify order with:

• Customer details (name, address, email)
• Products and quantities
• Prices from Bol.com
• Tags for identification (bol-marketplace, bol-order-123456)

Step 4: Automatically Update Inventory

Once the order is created, Shopify automatically reduces your inventory. No manual adjustments needed.

Step 5: Send Tracking Back (Optional)

When you fulfill the order in Shopify, the app can automatically send the tracking number back to Bol.com. This confirms shipment without logging into Bol.

Frequently Asked Questions

What happens with cancellations?

The app only fetches OPEN orders. If a customer cancels before you sync, the order won’t appear. If the cancellation comes after sync, you need to handle this manually in Shopify.

What about VAT?

Bol.com only provides the consumer price (including VAT). The app uses this price and Shopify applies its own tax rules based on your product settings.

Is my inventory automatically reduced?

Yes! The app connects to your existing Shopify products. When the order is created, Shopify automatically reduces the inventory.

Can I also import FBB (Fulfillment by Bol) orders?

Yes, this is optionally configurable. FBB orders can be imported for reporting, but fulfillment sync is skipped (since Bol handles the shipping).

What if a product is not found?

You can choose to automatically create DRAFT products. These are not visible to customers until you publish them, but the order can still be processed.

Product Matching: The Key to Successful Sync

The most important setting is how products are matched. Here are the options:

Match by EAN/Barcode

Advantages:

• Simple and universal
• EAN is standard in retail

Disadvantages:

• Doesn’t work with duplicate EANs (e.g., bundles)
• EAN must match exactly

Match by SKU

Advantages:

• Flexible, you determine the codes yourself
• Works well with custom article numbers

Disadvantages:

• You must use SKU consistently on both platforms
• Offer reference in Bol.com must contain your SKU

Match by Shopify Product ID (New!)

Advantages:

• 100% reliable (direct lookup)
• Works even with duplicate EANs
• Fastest method

How it works:

1. You export products from Shopify to Bol.com
2. The Shopify product ID (e.g., 9786631094618) is set as “offer reference” in Bol.com
3. The app finds the correct product directly

Tracking Synchronization: One Source of Truth

The tracking sync works from Shopify to Bol.com:

1. You receive a Bol.com order
2. The app syncs to Shopify
3. You process and fulfill the order in Shopify
4. The app automatically sends the tracking number to Bol.com

Advantage: You only work in Shopify and everything is automatically updated on Bol.com.

Supported carriers:

• PostNL
• DHL
• DPD
• UPS
• GLS
• Bpost
• And more…

Automatic vs Manual Sync

Automatic Sync

Set an interval (e.g., every 15 minutes) and the app automatically fetches new orders. Ideal for:

• Busy webshops with many orders
• Sellers who want to ship quickly
• Those who don’t want to miss orders

Manual Sync

Click “Sync All Orders Now” whenever you want. Ideal for:

• Webshops with few Bol.com orders
• Sellers who want to check first
• Testing the integration

Conclusion

A Bol.com Shopify integration saves time, prevents errors, and gives you one overview of all your orders. The key points:

• Orders are automatically imported from Bol.com to Shopify

• Inventory is automatically updated when orders come in

• Tracking is automatically sent back to Bol.com when you fulfill in Shopify

• Flexible product matching via EAN, SKU, or Shopify Product ID

• Support for both FBR and FBB orders

Getting Started

Want to automatically import Bol.com orders into Shopify? Install the Bol.com Order Importer & Sync app and connect your Bol.com account via the Retailer API.

Have questions? Get in touch via the contact form.

This article is written for Dutch Bol.com sellers who use Shopify as their central order management system.

Keywords: Bol.com Shopify connection, import Bol orders, Bol Shopify integration, Bol orders to Shopify, Bol.com order sync, multichannel selling Netherlands