{"id":1772,"date":"2026-06-02T07:27:01","date_gmt":"2026-06-02T05:27:01","guid":{"rendered":"https:\/\/newcraft.dev\/posts\/\/"},"modified":"2026-06-02T08:04:20","modified_gmt":"2026-06-02T06:04:20","slug":"send-vat-invoices-automatically-when-b2b-order-paid-shopify","status":"publish","type":"marketing-post","link":"https:\/\/newcraft.dev\/nl\/posts\/send-vat-invoices-automatically-when-b2b-order-paid-shopify\/","title":{"rendered":"Send VAT Invoices Automatically From Your Store When a B2B Order Is Paid"},"content":{"rendered":"\n

You sell to other businesses across EU borders, and you handle the VAT correctly. The problem starts after the order is paid. You open a document, copy the buyer’s details, paste the right legal wording, save a PDF, attach it to an email, and send it. Every order, by hand. One typo in a VAT number or one missed invoice number breaks your records, and the buyer is left waiting for a document they need for their own books. Our EU Tax Exemption app for Shopify<\/a> sends the right invoice automatically the moment a B2B order is paid.<\/p>\n\n\n\n

There is a better way. Our app turns that whole routine into something your store does for you, the moment a B2B order is paid.<\/p>\n\n\n\n

The invoice writes itself, correctly<\/h2>\n\n\n\n

When a VAT-registered business in another EU country buys goods from you, that sale is an intra-Community supply. It is exempt under Article 138 of Directive 2006\/112\/EC. That is an exemption, not a 0% rate, and it is not reverse charge. The app gets this right automatically. The VAT line reads Exempt<\/strong>, never “0%”, and the correct legal mention is printed on the invoice so the document holds up.<\/p>\n\n\n\n

The buyer’s VAT number and your seller details are captured as a fixed snapshot at the time of the sale, so the invoice reflects exactly what was true when the order was placed. Invoice numbers run in a sequential, gap-free order, which is what the EU asks for. You do not have to track the next number or worry about a gap.<\/p>\n\n\n\n

Sent automatically, under your own name<\/h2>\n\n\n\n

This is where the manual work disappears. As soon as a qualifying B2B order is paid, the app generates the compliant invoice and emails it to your customer. You can also send on demand when you prefer to.<\/p>\n\n\n\n

The email goes out under your own business name<\/strong>, and replies come back to you, not to us. Your customer sees a professional, branded message from the company they bought from, with the correct invoice attached. Every PDF is stored, so you can download any invoice later whenever you or your accountant need it.<\/p>\n\n\n\n

It fits the rest of your B2B setup<\/h2>\n\n\n\n

Automatic invoicing is one piece of selling cleanly to EU businesses. If you also want buyers to see the right figures up front, here is how to show tax-exempt prices before checkout<\/a> so there are no surprises at payment.<\/p>\n\n\n\n

When it is time to close the books, you can export those orders for your accountant<\/a>, and we cover how to get the VAT numbers into your accounting software<\/a> so nothing has to be retyped.<\/p>\n\n\n\n

The invoices come in English, Dutch, German and French, so you can send each customer a document in a language they read. This article is general guidance, not tax advice, so confirm the specifics for your situation with your accountant.<\/p>\n\n\n\n

Stop sending invoices by hand<\/h2>\n\n\n\n

Let your store do the work. Generate the correct exempt invoice, email it under your own name the moment the order is paid, and keep every PDF on file. Add automatic B2B invoicing to your store<\/a> and never write one of these by hand again.<\/p>\n\n\n\n

Related guides<\/h2>\n\n\n